Files - your organisation's shared drive

Files is a shared drive for everyone in your organisation. Open it from Files, Docs & Forms in the dashboard’s sidebar, or the Files button on My account.

It comes with every plan:

Everything counts towards your storage: uploads, documents, forms and their answers. The Storage box in the sidebar shows how much you’ve used.

Organisation files and My files

• Organisation files - everyone in your organisation can see these, unless a folder is limited to some groups (below).
• My files - only you can see these. Not even your organisation’s owner can open them. If you leave the organisation, they’re deleted with your account.

Find your way around

The Files page works like the file manager on your computer:

• The folder tree on the left shows your folders and files. Click the arrow next to a folder to open it in the tree, or click its name to go into it.
• The main area shows what’s in the folder you’re in. Switch between a list and a grid with the buttons on the right of the toolbar.
• Right-click anything - or click its ••• - for everything you can do with it: open, download, rename, move, compress, extract or delete.
• Search files at the top finds anything by name, in every folder you can see.

Add files

• Drag files from your computer anywhere onto the page to upload them into the folder you’re in.
• Or click the upload button in the toolbar, or New → Upload files.
• New → Folder makes a folder, and New → Text or code file makes a file and opens it in the editor.

Each file can be up to 95 MB. Uploads show their progress in the bottom corner.

Do several things at once

Click the tick button in the toolbar, then tick the files and folders you want. You can then Compress them into one archive, Move them, or Delete them together. Select all here ticks everything in the folder.

Folders only some groups can see

Owners and admins can limit a folder in Organisation files to certain groups:

1. Right-click the folder (or click its •••) and choose Who can see it.
2. Tick the groups that should see it, and click Save.

Everything inside the folder follows its setting. People outside those groups won’t see the folder at all - not in the tree, not in search. Owners and admins always see every folder. Untick every group to let everyone see it again.

Who can change what

• Anyone who can see a file can open and download it.
• Renaming, moving or deleting something is for whoever added it, or an admin.
• A folder with other people’s things in it can only be deleted by an admin.

Your organisation can also set policies for Files - for example making Organisation files read-only, or turning off My files.

Opmerking

Deleting can’t be undone - there’s no bin. Download anything you might need first.